The procedure for inserting a multiple-selection list box differs slightly depending on whether you are designing a new, blank form template or basing the design of your form template on a database or other external data source. Top of Page Insert a multiple-selection list box When you design a browser-compatible form template, multiple-selection list box controls are unavailable in the Controls task pane because they cannot be displayed in a Web browser. When you design a form template in InfoPath, you can choose to design a browser-compatible form template. For this to be possible, you must select the Allow users to enter custom values check box in the Multiple-Selection List Box Properties dialog box when you insert the multiple-selection list box onto your form template. To enter a custom value, users select the check box next to the edit box and then type their entry in the area next to the check box. In this case, a check box with an edit box appears as the last item in the list. You can design your form template so that users can type their own entry in the list, if necessary. If the number of check boxes exceeds the height of the control, a scroll bar appears on the right side of the box so that users can see the remaining choices. With multiple-selection list boxes, users make choices by selecting or clearing check boxes in a box on the form. In addition, with option buttons, users click a small circle to make a choice instead of clicking an item in a list box. Unlike multiple-selection list boxes, users can select only one option from a group of option buttons. Option buttons Like a multiple-selection list box, a group of option buttons enables users to select from a list of choices. Users can select only one item from a combo box.
Users can select only one item from a drop-down list.Ĭombo box If you want your users to be able to type their own list entry or choose a value from a predefined list, use a combo box instead of a multiple-selection list box. However, with drop-down list boxes, the list entries are hidden until the user clicks the control. Like a multiple-selection list box, a list box displays all of the items in the list by default.ĭrop-down list box Like any other list, a drop-down list box offers users a list of choices. However, with a list box, users can select only one item in the list. List box Like a multiple-selection list box, a standard list box allows users to select values in a list. To decide which of these controls works best on your form template, refer to the following list: Microsoft Office InfoPath includes controls that are similar to multiple-selection list boxes but that serve different purposes. In the Multiple Selection List Box Properties dialog box, you can type the entries yourself or configure the multiple-selection list box to retrieve entries from a database or other data source. Otherwise, users will see an empty box when they open a form that is based on your form template. Consequently, users can enter a value in an empty box next to the last check box in the list.Īfter you insert a multiple-selection list box on your form template, you must specify the values that you want to appear in it. The form designer has chosen to permit custom categories. In the following illustration, users can assign expenses in an expense report form to multiple categories by selecting check boxes in a multiple-selection list box. Show most or all of the items in a list on the form by default.ĭisplay values retrieved from a fixed list, from the form template's data source, or from an external data source, such as a database or Microsoft Windows SharePoint Services list.
Use a multiple-selection list box when you want to:Įnable users to select multiple items in a list.Įnable users to type their own value in a list. When to use a multiple-selection list box Depending on how you design the multiple-selection list box, users may also be able to type their own list item next to one of the check boxes.
Users can select as many check boxes as necessary from the list. A multiple-selection list box is list of choices that looks like a scrollable list of check boxes instead of a typical list box.
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